Working from Home tools

In response to the uncertainties presented by Covid-19, many companies and universities have asked their employees to work remotely. This situation challenges us to rapidly adapt ourselves and our organizations to these circumstances without any advance preparation or training. However, remote working is now the only way we can keep our organizations running and moving forward! To support this we would like to give you a toolbox that you can use to work as productively as possible at home. Which tools do you use in your company? Add a comment in our Forum.

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Microsoft Teams is a comprehensive solution for the collaboration of several people or teams. It includes, for example, a messenger function, the ability to create Kanban boards or the storage of files. However, its greatest strength is the direct integration of other office services such as Word or PowerPoint and thus the possibility to work together on documents in real time. Another advantage is that the servers now also allow hosting of the data on German servers. In addition to a free version, Microsoft is currently offering to extend an existing Office 365 subscription free of charge with a full team license. (Link)

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Slack has set itself the goal of curbing the daily flood of emails. With Slack it is possible to communicate with each other in real time, both as an individual team and as a whole company. The various conversations can be listed clearly, group conversations or so-called "channels" on specific topics can also be created. The scope of services also includes the integration of many other tools, even telephone calls and video conferences are possible. For smaller teams there is a free version, otherwise prices start from 6,25€ per person and month. (Link)

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One of the most successful tools for video conferencing is Zoom. The offer supports conversations with only 2 participants as well as conversations with over 100 participants. The discussion leader can transmit his complete screen or only individual areas. The camera image of the person who is currently speaking is displayed in large format, while all the people listening are shown in small format. In the free version, conversations with up to 100 participants are free of charge for a maximum of 40 minutes, after which they start from 14€ per license and month. (Link)

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Miro is a tool especially for creative, virtual collaboration. It offers a virtually endlessly large digital whiteboard for brainstorming, product development or generally for agile work. All employees can see in real time who changes and enters something where. There is a free version with a limited scope, but for many cases this is already enough, otherwise prices start from 8€ per user and month. (Link)

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Mural is a very similar tool to Miro with slightly different functionalities. It is also about collaborative, visual digital collaboration and sessions like brainstorming, brainwriting or different canvas can be done. After a 30-day free trial period, prices start from 12€ per user and month. (Link)

Communication

Videoconferencing

Creative collaboration

Project Management

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One solution that probably many people know from the private life is Skype. Originally developed for private conversations, the tool can also be used very well in a business context. Audio and video conferences with up to 50 participants are free. There is also a function to split the screen. A big plus is that the service is completely free. The former offer Skype for Business has now been replaced by Microsoft Teams. (Link)

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Asana is a workspace for remote working. However, this tool puts a stronger focus on project planning. It is possible to create individual tasks and delegate them to team members. Each task has a comment function and documents and pictures can be attached and deadlines can be set. All team members can see the current progress at a glance. In the basic version the tool is free of charge, 8€ per user and month is the full version. (Link)

Trello is a browser-based tool for better project management. At its core is the creation of digital Kanban boards. Each user can create individual tasks (so-called cards) and move them between self-defined lists (e.g. along the classical logic "To Do, Doing, Done"). Tasks can be assigned to individual persons and provided with deadlines. It is also possible to add files or To Do lists. An already very comprehensive version is available free of charge, for further functionalities prices start from 10€ per user and month. (Link)

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